Plain Language Writing Checklist
Help readers find and use information quickly. Read a concrete example, examine the trade-offs, and try a small exercise to see whether the principle applies to your situation.
Understand the language rule
- Start here. Place the main answer before lengthy background.
- Add context. Prefer concrete verbs and short sections with descriptive headings.
- Keep in mind. Define jargon where it first appears and test instructions with a first-time reader.
See it in context
Instead of “Please endeavor to remit payment within the stipulated period,” a billing reminder can say “Please pay by May 12.” The second sentence states the action and deadline without legal-sounding padding.
Plain writing is successful when readers can act correctly after one careful reading, not merely when the reading-grade score is low.
Mistakes and exceptions
Plain language does not mean removing necessary precision. In contracts, legal and safety documents, terms may need definitions rather than casual substitutes.
Practice with your own text
Choose a paragraph from an instruction document. Rewrite it with the action first, one idea per sentence and a clearly named reader. Test whether someone can follow it without asking a question.
Further reading and verification
Read the linked reference for additional background on words & writing. Review the applicable rules and update dates before using any example in a consequential decision.
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Published October 9, 2026 · BlogJD Editorial Desk · How we prepare and correct content · Report a correction.